Ivalua x Procure Ai: Orchestrating purchasing processes to help Procurement fully leverage their S2P suite

Procure Ai seamlessly connects with Ivalua to deliver real-time, AI-driven automation across the purchase requisition lifecycle. The three-part integration covers everything from PR creation to autonomous processing and master data synchronization. By eliminating manual updates and error-prone data transfers, it ensures consistent data while unlocking automation at scale.

Disconnected tools and data limit process efficiencies

For many procurement teams, Ivalua holds critical purchasing data. To unlock the full potential of AI, advanced tools must be able not only to read this data but also to update and synchronize it directly within Ivalua.

When that connection isn’t seamless, procurement teams are forced to rely on manual data transfers across systems. This creates unnecessary work, slows down adoption, and exposes teams to errors and inconsistencies. Common issues include:

• Time-consuming and error-prone data transfers between systems
• Misaligned supplier, pricing, or delivery details
• Delayed approvals and missed opportunities for automation

In short, without a tight integration, procurement teams can’t fully leverage AI to drive automation, efficiency, and value.

Deep integrations enable connected use cases

Through the deep integration of Procure Ai and Ivalua, procurement teams can now operate within a unified ecosystem. Ivalua remains the leading transactional system, but all information is shared between the two platforms to ensure consistency and accuracy. This integration establishes a reliable foundation for Procure Ai’s applications and enables the seamless flow of purchasing data across systems.

The Procure Ai-Ivalua integration covers three key aspects: 

1. Instant transfer of PRs to Procure Ai 

When a purchase requisition is created in Ivalua, it gets instantly transferred to Procure Ai via secure API. This enables:

• Real-time analytics on the procurement data generated in Ivalua. This enables trend analysis, spend analysis, supplier performance evaluation, and more. 
• Autonomous processing of specific procurement tasks and processes based on preconfigured rules and AI-driven insights. Examples include the automated creation of purchase orders, the selection of suppliers, or the execution of compliance checks.

Example in action:
An employee submits a PR in Ivalua for “Office chairs for the new branch.” Procure Ai immediately evaluates supplier options, pricing, and compliance, and sends back recommendations for approval.

2. Processed PRs are automatically sent back to Ivalua

Once Procurement processes a requisition—perhaps changing suppliers, adjusting prices, or updating delivery schedules—the updates are instantly synchronized with Ivalua. Both systems stay perfectly aligned, eliminating manual re-entry and ensuring real-time accuracy.

Key features include:

• Automatic synchronization of all requisition changes made in Procure Ai, reflected directly in Ivalua.
• Seamless data flow so updates like supplier changes, pricing adjustments, delivery modifications, or approval status are captured without delay.

This eliminates the risk of mismatched data, reduces manual effort, and ensures that buyers always work with the most up-to-date information, regardless of which system they use.

Example in action:
Procure Ai detects a better-priced supplier with faster delivery for the requested chairs. It updates the requisition in Ivalua instantly, enabling procurement managers to approve with confidence.

3. Master data is aligned and synchronized

Accurate master data is the cornerstone of AI-driven procurement. To support reliable self-service reporting, autonomous processing, and advanced analytics, procurement teams need always-current information on suppliers, materials, categories, and contracts from Ivalua.

Through the Procure Ai–Ivalua integration, this master data is continuously exchanged via SFTP, a secure and encrypted file transfer protocol, ensuring that information remains consistent and trustworthy across both systems.

By keeping master data synchronized and aligned, we:

• Eliminate duplicate, redundant, or outdated supplier records
• Ensure accurate and up-to-date data as a foundation for autonomous sourcing and requisition processing
• Enable consistent analytics based on a single source of truth across platforms
• Increase the trustworthiness of downstream automation and decision-making

Example in action:
A new supplier is onboarded in Ivalua. Within the hour, the supplier’s details are live in Procure Ai, ready to be used for autonomous sourcing or requisition processing.

Process orchestration between Ivalua and Procure Ai puts AI to work

By integrating Procure Ai with Ivalua across requisition creation, processing, and master data synchronization, procurement teams gain a fully connected, AI-powered process flow. No more toggling between systems, re-keying data, or second-guessing supplier info — just fast, accurate, and intelligent procurement from start to finish.